Temporary Finance Assistant

Job Status:                   Temporary ongoing
Start Date:                  ASAP
Hours:                          Monday to Friday (37 hours weekly)
Hourly Pay Rate:        £12.84 basic plus £1.55 holiday pay - £14.39 combined

Responsibilities:

• Undertaking book-keeping tasks up to trial balance stage.
• Maintaining the charity’s manual and computerised accounting records in an orderly manner and providing information within the normal monthly accounting periods.
• Communication with internal and external parties to gain timely accurate information.
• Dealing with all finance-related documentation, including payroll, PAYE, VAT, and other statutory returns.
• Issuing and coding sales invoices and undertaking debt chasing activity.
• Processing and matching purchase invoices to purchase orders, checking and processing staff expense claims and dealing with petty cash claims.
• Preparing weekly creditor payment runs.
• Processing the monthly payroll.
• General financial administrative tasks as required.
• Other responsibilities as may be agreed from time-to-time.

Person Specification

Essential Requirements:

• Experience of working in a small, busy finance team and possessing effective organisational and financial administrative skills.
• Experience of raising and coding sales invoices and chasing payment of those invoices as appropriate.
• Experience of processing and matching purchase invoices to purchase orders.
• Experience of supporting staff who are at a senior level in an organisation.
• IT literate with the ability to use a range of financial management and Microsoft products including Word and Excel.
• Educated to GCSE level or equivalent, including English and Maths.
• Ability to communicate clearly both orally and in writing with a diverse range of stakeholders.
• Able to maintain confidentiality.
• Ability to effectively prioritise own workload and support other team members, as necessary.
• Able to meet deadlines in a pressured environment.
• Able to work under own initiative and as part of a wider team.
• Commitment to the aims and company objectives.

Desirable Requirements:

• An accounting technician level qualification or part qualified working towards an accountancy qualification.
• Experience of Sage accounting software.
• Knowledge and skills in database and project accounting packages.
• Understand the financial support needs of a complex organisation.